What Acodei Creates in QuickBooks

This article explains the high-level document creation that Acodei performs on your behalf in QuickBooks Online. You can modify your settings on the Account Mapping page to adjust the differences described below.

Real-Time Sync + Undeposited Funds Holding Account

If you choose to utilize Undeposited Funds as your Stripe holding account and sync data in real-time, which is the default setting for Acodei, you can expect the following:

Every sale in Stripe creates a sales receipt in QuickBooks.
Every refund in Stripe generates a refund receipt in QuickBooks.
When a payout occurs, Acodei generates a bank deposit. That bank deposit automatically selects sales and refund receipts relevant to that payout.
You have two options for tracking fees - Acodei will either place the fee as a line item on the sales receipt or as a line item in the bank deposit.
Customers are created if the customer data from Stripe does not create an exact match from Stripe into QuickBooks.
All additional transactions - which we call Uncommon transaction types or Balance transactions will be included as a line item on your bank deposit, processed upon payout.

If Invoice Sync is enabled

Sales receipts will not be generated.
A QuickBooks invoice will be generated if you create a Stripe invoice.
A payment receipt will be created upon payment of that invoice.
Payment receipts will be selected on the bank deposit in lieu of sales receipts.
Most users prefer that fees be included as a line item in the bank deposit, but otherwise, we will generate a fee-specific refund receipt that captures the fee on each transaction.

Real-Time Sync + non-Undeposited Funds Holding Account

If you choose to utilize an account other than Undeposited Funds as your Stripe holding account and sync data in real-time, you can expect the following:

Every sale in Stripe creates a sales receipt in QuickBooks.
Every refund in Stripe generates a refund receipt in QuickBooks.
When a payout occurs, Acodei generates a transfer from your Stripe holding account to your checking account that receives Stripe payouts.
You have one option for tracking fees - Acodei will place the fee as a line item on the sales receipt.
Customers are created if the customer data from Stripe does not create an exact match from Stripe into QuickBooks.
All additional transactions - which we call Uncommon transaction types or Balance transactions will be included as a daily balance summary sales receipt or refund receipt, depending on if the adjustment amount is positive or negative.

If Invoice Sync is enabled

Sales receipts will not be generated.
A QuickBooks invoice will be generated if you create a Stripe invoice.
A payment receipt will be created upon payment of that invoice.
Payment receipts will be selected on the bank deposit in lieu of sales receipts.
Most users prefer that fees be included as a line item in the bank deposit, but otherwise, we will generate a fee-specific refund receipt that captures the fee on each transaction.

Daily Summary + Undeposited Funds Holding Account

If you choose to use Undeposited Funds as your Stripe holding account and sync data using daily summary, you can expect the following:

When a payout occurs, we will generate daily summaries based on the payout data.
Sales, refunds, adjustments, and all fees will be aggregated into these daily summaries.
Daily summaries are created as sales receipts or refund receipts, depending on whether the daily total for that payout was positive or negative.
A bank deposit is created, which automatically selects the daily summary sales receipts and refund receipts.
No customer data is tracked.
Invoice Sync is not permitted.

Daily Summary + non-Undeposited Funds Holding Account

If you choose to use an account other than Undeposited Funds as your Stripe holding account and sync data using daily summary, you can expect the following:

Each day, Acodei will create a summary sales receipt or refund receipt based on the balance report summary, which is found in Stripe.
The summary document will contain full detail for all sales, refunds, fees, etc.
If a payout occurs, a transfer will be created from the Stripe holding account to the checking account.
No customer data is tracked.
Invoice Sync is not permitted.